Career Opportunities
Office Manager - Cathie Hunt CPA Professional Corporation
Description
Join our growing team!
Cathie Hunt CPA Professional Corporation is a full-service accounting firm based in the South Georgian Bay area, with an office located in Collingwood, Ontario.
At Cathie Hunt CPA Professional Corporation, we pride ourselves on providing personal client service through trusted advice and insight. We operate as one team, collaborating to support clients however they choose to grow.
We are currently seeking an Office Manager, reporting directly to the Managing Director. This is a full-time position working up to 30 hours per week, Monday to Thursday, 8:30 a.m. to 4:30 p.m., with occasional overtime as required.
This is a hybrid position, working both on-site at our Collingwood office (391 First Street, Unit 201-6) and remotely from a dedicated home office.
Client service is a priority; therefore, on-site presence is required, with flexibility to work from home when directed.
If you thrive in a busy team environment, enjoy supporting clients, and love contributing to a collaborative workplace, this opportunity may be perfect for you!
Compensation
Competitive hourly rate commensurate with experience and education ($28–$40 per hour).
We Offer
- Comprehensive health benefits (dental care, disability insurance, extended health care, life insurance, and vision care)
- Generous paid time off, including vacation, personal, and sick days
- Annual discretionary bonus
- Office closure between Christmas and New Year’s each year
- Professional development and career advancement opportunities
Position Overview
We are seeking an honest, organized, proactive, and trustworthy team member to support day-to-day office operations.
The Office Manager ensures smooth daily operations by providing comprehensive support to management and staff, while overseeing the firm’s administrative functions.
Key Responsibilities
- Support client needs and ensures timely follow-up
- Oversee all stages of project workflows—including budgeting, execution, tracking, evaluation, and final reporting or presentation
- Provide comprehensive administrative support to the firm and the Managing Director
- Open and close the physical office and maintain a professional, organized workspace
- Identify and promptly escalate issues requiring the Managing Director’s attention.
- Coordinate and schedule meetings as required
- Develop, maintain, and improve communication templates and administrative documentation
- Prepare recurring management reports and other scheduled deliverables
- Organize, maintain, and continuously improve both digital and physical filing systems
- Update and manage office policies, procedures, and standard operating practices
- Maintain and update the CRM to ensure accurate and current information
- Identify opportunities to streamline and enhance administrative processes
- Perform other duties as assigned
Qualifications
- A high school diploma is required
- A post-secondary education in office administration or a relevant field would be considered a strong asset
- Minimum of 3 years’ experience as an Office Manager or in a related administrative role (e.g., Administrative Assistant, Virtual Assistant, Office Administrative Assistant)
- Experience supporting a public accounting firm and/or experience with project management is considered an asset
- Demonstrated ability to act with integrity, professionalism, discretion, and strict confidentiality
- Strong organizational skills with the ability to work independently, prioritize competing tasks, and maintain accuracy in a fast-paced environment
- Exceptional attention to detail, analytical thinking, and problem-solving abilities
- Proven ability to manage multiple tasks efficiently while maintaining high-quality work standards
- Strong work ethic, adaptability, and enthusiasm for taking on new challenges
- Tech-savvy, with the ability to troubleshoot basic technical issues and support a technology-enabled office environment
- Excellent written and verbal communication skills, with the ability to communicate clearly and professionally
- Ability to work effectively both independently and in a collaborative team environment.
- Proficiency with Office 365 (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat, and online meeting platforms (e.g., Zoom, GoToMeeting)
- Solid understanding of office management systems, procedures, and best practices
- Ability to work effectively from a home-based environment with a dedicated, professional workspace suitable for confidential work and virtual collaboration, including access to a personal computer
- Additional desirable skills include: experience with CRM platforms, familiarity with basic bookkeeping or invoicing processes, and a commitment to continuous improvement of administrative workflows
The ideal candidate will have a strong work ethic, exceptional attention to detail, and a clear understanding of the importance of providing excellent client service.
If you are interested in learning more about this exciting opportunity, we would love to hear from you! Qualified candidates are invited to submit a resume and cover letter.
We are committed to a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status.
Please contact us if you require accommodation during the recruitment process or if you need this job posting in an alternative format.
While we appreciate all interest, only those candidates selected for an interview will be contacted. Candidates will be required to undergo a criminal check as a condition of employment.
Compensation
$28.00 - $40.00 per hour